How to Properly Chair a Meeting
The most important function of a meeting chair is to keep the discussion on track and to ensure that everyone is included. To accomplish this, the chair must be assertive yet fair and inclusive. He or she should also remember to follow the most logical rules of conduct to ensure that the meeting goes smoothly.
One of the first things to do when putting together a meeting is to establish an agenda. A well-planned agenda will keep the meeting on track and enable each participant to make a worthwhile contribution. It will also help to highlight key points and decisions.
Another good idea is to prepare a list of action points, aka tasks, to be performed during the meeting. This is a great way to increase efficiency and prevent meetings from running over time.
When it comes to a formal meeting, the most important task is to keep the attendees engaged and enthused. If you’re running a meeting for the first time, it may be helpful to encourage people to speak out and provide a platform for discussion. However, it’s important to keep in mind that some people will be uncomfortable speaking in front of a crowd.
In addition, the most effective meetings are those that have an end goal. For instance, a company might have a goal to increase its revenue by 20%. Keeping this in mind will allow you to brainstorm ideas to achieve the desired outcome. By creating an agenda, you will also know how long each item will take, allowing you to assign relative importance to each topic.
You can also create an effective agenda by considering the various factors that affect a meeting’s success. An effective agenda will contain the right combination of topics, and the right amount of time, to keep the audience interested.
Another tip is to ask yourself whether or not a meeting is really needed. Do you have questions that could be answered in a shorter period of time? Getting a clear answer to this question will allow you to determine whether or not the meeting is necessary.
Whether or not a meeting is worthwhile, there’s no reason to waste your time if it isn’t. Even if you have a great product or service to sell, a bad meeting will damage your reputation. With this in mind, it’s important to put aside your ego and focus on the needs of the project.
Finally, the best part of the meeting is the time spent working with your team. Meetings can sometimes feel like a chore, so it’s important to enjoy the experience.
Whether you’re a seasoned meeting organiser or a newbie, it’s always a good idea to read up on the most efficient and effective methods to make a meeting a success. Taking the time to plan, write and review your agenda will not only be beneficial for you, but will help your team make the most of the meeting as a whole.